officers

Overview of Elected Officers' Responsibilities

President

Exercises general supervision over the affairs of the chapter and administrative council.· Presides at chapter and administrative council meetings.
Conducts regular meetings of the administrative council (at least three to five meetings per year are recommended)
Assigns duties to other officers soon after their election.
Appoints chairs to standing committees and other committees as required to support the goals of the chapter.
Represents the chapter or designates a representative at local, state, and international meetings such as conferences, seminars, and workshops.

Vice President

Assumes the duties of the president in the absence or incapacity of the president and performs such other duties as the president or council may assign.
Works closely with the president and often takes responsibility for special projects that the chapter wants to achieve.
Responsible for chapter programs.
Is the successor to the current president in many chapters.

Secretary

Takes minutes at administrative council and other chapter meetings (or arranges for a substitute).
Prepares and distributes copies of meeting minutes to officers.
Prepares correspondence related to chapter business at the direction of the chapter president.
Maintains records so they are available at any time to the president or the council.
Stays up to date on and communicates happenings at the Society level to the council (optional).

Treasurer

Supervises the chapter’s fiscal affairs by preparing an annual financial report for submittal to the STC treasurer.
Prepares a budget at the beginning of the chapter year with the incoming chapter president (usually during the late summer and early fall).
Establishes and maintains a checking account for current operations and arranges for signature cards and other documents required by the bank.
Prepares a monthly report of chapter income and expenditures for review by the chapter president.

Immediate Past President

Typically serves on the administrative council as an advisor.
Provides counsel on previous chapter activities. (Often, people who have served in this senior post have a great deal of experience with community affairs.)
Receives tasks from current chapter president. (Common assignments for this position are management of the Nominating or Bylaws Committees.)